All travel must be booked via OsloMets travel agency Berg-Hansen. Please see OsloMets Travel guidelines below.
Can you for example:
The above options contribute to reducing the amount of travel for OsloMet.
This checklist is also useful when inviting guests, examiners, external researchers and lecturers who needs to travel to get to their assignment at OsloMet.
E-mail, phone, and digital meetings through Teams and Zooms makes it easy to collaborate without traveling. Information and guidance for digital teaching.
If the price of trains/buses is approximately equal to the flight price, environmentally friendly transport is recommended.
Can you merge partner collaboration with several people in the same region? For example, it is easier to get around by train if you can merge several meetings on the same journey on the European continent. Are you and your partners still going to the same seminar and can take the meetings there? Do you have research projects that can have a mix of physical travel and digital seminars?
If OsloMet is to contribute to global sustainability goals, all small and large contributions count, and then taking the train even one way will almost half the travel emissions.
Consider whether digital conference can replace the journey for one or more persons? Or at least for the one with the longest route. Avoid setting up internal meetings/seminars to locations you have to fly.
Using public transport is the least expensive and most green form of travelling. If no public transport is available, feel free to book an electric car from OsloMet. We have 2 comfortable electric cars that are service vehicles available that are better for the environment and easier for you as you don't have to submit an expense report. If taxi is the only option, ask for an electric car or hybrid when booking.
When travelling where hiring a car is the only option, plan to drive together to save emissions.
You have a profile with Berg-Hansen travel agency. Before booking your first trip please:
Use your OsloMet username and password (Feide)
If you are outside Met/campus, log on to your computer with VPN. See guidelines for VPN here.
Your travel expenses are charged to the credit card registered to your travel profile in the travel agency. The first time you book a trip, you must enter your credit card details. If you need a business card, apply for a credit card here.
If, for very special reasons, you cannot or do not want to use a credit card for paying for your travels, you must apply for an invoice profile with the travel agent well in advance of the first booking so that an invoice can be sent for the trip.
The form must be signed by the nearest manager with budget allocation authority (BDM)
Send the application form to: reiseportal@oslomet.no
The Corporate Eurocard that OsloMet has a business card agreement with comes with the "Pay later" or "Book-now-pay-later" function.
This means that the payment for the trip can be postponed up to 120 days for a fee of NOK 80 if you book long before the trip is to take place.
Travel advances should in theory not be necessary. Contact a finances co-worker if you are wondering whether you may apply in advance.
However, if a travel advance is absolutely necessary, it should preferably only cover the actual cost you are faced with upon booking, such as registration for seminars that require online payment by credit card, hotel expenses abroad or car rental.
The advance is entered into the travel application in the SAP portal.
All trips must be pre-approved by your immediate supervisor.
Use of private cars must be approved before the trip begins. On a general basis, private cars should only be used if considered an advantage for the employer in terms of costs and time.
The right to use your private car and to get remuneration for travel expenses during the trip (most affordable public transport), only applies to domestic trips of short distances. The remuneration is calculated as the lowest price of bus / tram, train or shuttle boat.
See also rent a car.
Book your trip through your company's business travel agency. OsloMet uses Berg-Hansen.
Check current travel information for the countries you are travelling to.
Book flexible tickets that can be easily cancelled.
Rent a car or take public transport to your destination instead of flying.
Pack your personal protective equipment, disinfectant and wipes.
Send a copy of your itinerary toyour family or friends in the event of an emergency.
Update your personal data in your profile with the business travel agency.
Bring a medicine card with information about blood type, allergies, medications you use, and emergency contact information.
Make sure your phone is approved for international roaming and add local emergency numbers to your contact list. Check with OsloMet's IT service desk that your phone is approved for use in the country that you are travelling to.
Ask the travel agency if any new travel safety protocols have been introduced
Make sure that you receive notifications via your mobile app about any travel changes
Don't be afraid to consult your travel agency if it's something you're unsure about or that worries you, they're there to help you! Make sure you know how to contact your travel agency in the event of a problem during your travels.
Berg-Hansen telephone: +47 20 02 45 50
Berg Hansen e-mail: kundeservice@berg-hansen.no
Airlines are introducing new measures for hygiene and cleanliness. These measures should make it safer for you to fly again – when the time comes.
Check the regulations for the country you’re travelling to well in advance so you can plan your travel well.
Rental car is booked via the travel agency Berg-Hansen
The hotel experience is also changing due to COVID-19, and the hotel's fight against the virus begins even before you check in. This can involve various things, such as doors that open automatically, and employees who wear personal protective equipment. Make sure to follow the regulations set by the location you arrive to.
Check the hotel's health and hygiene guidelines before booking. The hotel may check the temperature of guests and visitors upon arrival.
To reduce personal contact in the common areas, many hotels have introduced pre-arrival registration.
You will see disinfectants and increased cleaning procedures in the common areas. It is still a good idea to bring your own hand sanitizers.
Railway companies are doing more and more to ensure that trains and stations are clean. Some new initiatives include frequent cleaning of trains and stations by contact surfaces that are frequently affected, increased use of antiviral cleaning agents and sufficient soap and water in the toilets. Several railway companies are also working to make it as easy as possible to change travel plans when needed.
All travel must be booked through Berg-Hansen travel agency.
Questions about travel settlements or other travel related topics?
