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Administrative support

Administrative support


HR administration

Here are some of the procedures for the HR area. Read more about HR procedures in the Employee Handbook.

Absence due to illness and follow-up

Electronic follow up of sick leave (SFO) – for managers

Use lectronic follow up of sick leave for all managers in the SAP portal.

Leave of absence


User administrative system (BAS)

The user information in BAS is guiding for automatic access in several different systems at the university. To register or change employee information, follow this procedure:

Changes in the employee's organisational affiliation

For changes in organisational affiliation - e.g. if an employee is moved from HR in the central administration to HR at a faculty - this procedure must be followed in order to ensure uniform information about the employee in all academic systems. The procedure must be followed upon both temporary and permanent change, but not if the change is a result of a new appointment. 

Organisational changes

For organisational changes such as creation, closure, relocation, name changes or other alterations to the organisational units, these guidelines must be followed:


In case of death 

Guidelines for following up death - in case of both students' and employees' death. 

Employee participation


If you have any questions, do not hesitate to contact your local HR contact.