Storage

(1) Web solutions such as kontor.oslomet.no/Office 365/OneDrive etc. can be used, but the information cannot be downloaded. 

(2) As long as the machine or information is encrypted. The information can only be stored in folders that are not synchronized with cloud services. 

(10) Applies to mobile phones and tablets purchased through the IT service desk, and set up and enrolled in the Hub/Intelligent Hub app. 

Questions? Send your inquiry to itservicedesk@oslomet.no.  

(1) Web solutions such as kontor.oslomet.no/Office 365/OneDrive etc. can be used, but the information cannot be downloaded. 

(2) As long as the machine or information is encrypted. The information can only be stored in folders that are not synchronized with cloud services. 

PC: PCs operated by OsloMet are encrypted. Use the folder C:\Users\(your user)\temp_persondata_utenbackup for temporary storage.

MAC: Not all Macs at OsloMet are encrypted. Go to System Preferences -> Security & Privacy -> FileVault to check if your computer is set up with encryption. Contact the IT service desk if in doubt. 

External USB flash drive/external disk: The password for the encrypted device must follow OsloMet's password rules - use at least 16 optional characters. External USB flash drives you have received as a gift or similar should not be used. Follow the instructions for encrypting an external disk. 

(4) Emails with red data can be sent internally (between @oslomet.no addresses) if it is marked as confidential in Outlook (note that this only applies to the content of the email, not files and documents (attachments). When sending files and documents, Filesender with encryption is recommended. Such emails cannot be synchronized to private devices, such as mobile phones or PCs. Use the Outlook client. Avoid mobile apps and clients other than Outlook if you are sending red data. Read more about sending secure data. Also read more about the use of email and cloud services in research projects. 

(5) Yellow data can be stored if the information is access controlled and protected by login. Yellow data should not be downloaded or synchronized with private equipment. Yellow research data must be stored with the classification confidential in Microsoft Office 365 (Teams, Word, Sharepoint, Excel, etc.). 

(8) Yes, if you follow the guidelines for uni.oslomet.no. 

(9) Filesender can be used to send red data if encryption is turned on. Choose to create a link and send it from your own email. Passwords of at least 16 characters must be used. The password for the transmission must not be reused. 

(10) Applies to mobile phones and tablets purchased through the IT service desk, and set up and enrolled in the Hub/Intelligent Hub app. 

Questions? Send your inquiry to itservicedesk@oslomet.no.  

(5) Yellow data can be stored if the information is access controlled and protected by login. Yellow data should not be downloaded or synchronized with private equipment. Yellow research data must be stored with the classification confidential in Microsoft Office 365 (Teams, Word, Sharepoint, Excel, etc.). 

(7) Red data collected in Nettskjema must be deleted, or moved to a suitable storage location within a reasonable time, 90 days. Nettskjema supports the collection of information and transfer directly to TSD, which is approved for storing black data. The dictaphone app (Diktafon-app) is approved for small amounts of red data for student assignments with low sensitivity. Do not download data, either to your OsloMet laptop or your private laptop.

(12) NSD is used for archiving data for research environments in Norway and abroad, especially within the social sciences, humanities and parts of medical and health research. NSD can receive both anonymous data and data with personal information. If data is to be shared directly, the data must be anonymous. For qualitative data to be archived at NSD, there should be permission to archive and share data with indirect personal identification. In cases where OsloMet transfers data with personal information to NSD, a data processor agreement (storage agreement) must be signed. 

(13) The agreement with Easyfact is only offered on NIBR. 

(15) Mime 2.0/foudata-01: Mindre sensitive røde data, og/eller indirekte røde data som det vil være krevende å identifisere eller sammenstille for andre kan, etter søknad, vurderes å lagres i Mime. 
Vurderingen må gjøres basert på  personvernprinsippene og sikkerheten for det enkelte prosjekt, samt hvor og hvordan kodenøkkel bør lagres. Det er kun TSD som er godkjent for lagre direkte identifiserbare helseopplysninger.

Questions? Send your inquiry to itservicedesk@oslomet.no. 

(5) Yellow data can be stored if the information is access controlled and protected by login. Yellow data should not be downloaded or synchronized with private equipment. Yellow research data must be stored with the classification confidential in Microsoft Office 365 (Teams, Word, Sharepoint, Excel, etc.). 

(11) Always use OsloMet's Zoom license with OsloMet login, at oslomet.zoom.us/. See requirements for recording Zoom meetings and privacy policy for live streaming and recording of digital and hybrid lectures. 

Questions? Send your inquiry to itservicedesk@oslomet.no. 

(5) Yellow data can be stored if the information is access controlled and protected by login. Yellow data should not be downloaded or synchronized with private equipment. Yellow research data must be stored with the classification confidential in Microsoft Office 365 (Teams, Word, Sharepoint, Excel, etc.). 

(6) Applies only to confidential business information. Confidential personal information cannot be stored. 

Questions? Send your inquiry to itservicedesk@oslomet.no. 

(4) Emails with red data can be sent internally (between @oslomet.no addresses) if it is marked as confidential in Outlook (note that this only applies to the content of the email, not files and documents (attachments). When sending files and documents, Filesender with encryption is recommended. Such emails cannot be synchronized to private devices, such as mobile phones or PCs. Use the Outlook client. Avoid mobile apps and clients other than Outlook if you are sending red data. Read more about sending secure data. Also read more about the use of email (security instructions). 

Questions? Send your inquiry to itservicedesk@oslomet.no. 

Microsoft 365 (OneDrive - standard storage area) 

Log on to OneDrive (Office 365). Can not be used for storing confidential (red) data. 

Backup 

OsloMet backs up your files for up to 90 days after they are removed from the trash in OneDrive (Sharepoint). Please note that if complete Teams/Sharepoint areas are deleted, the backup time is only 30 days.

Guides 

• How to sync files or folders to a PC (support.office.com) 

• How to view OneDrive files on your PC (support.office.com) 

• How to encrypt a file or document and send securely via email. 

OsloMet-PC (C:\users) 

• The folders are synced to OneDrive 

• Backup in OneDrive 

• Can not be used to store confidential (red) data 

• Folder for red data: C:\Users\(your user) \temp_persondata_utenbackup 

OsloMet-PC (C:\temp) 

• Primarily suitable for short-term storage. 

• Available to the PC users, even without internet access 

• Used for storing files you want to process when you do not have Internet access 

• OsloMet has no backup of the files. You must take care of the necessary backup yourself. 

Mobile disks and external USB flash drives 

Storage devices that are not encrypted and that provide access to stored information for anyone who has the disk/flash drive. 

• Always available. 

• It’s possible to transfer files from one device to another without using network. 

• If the storage device is encrypted, sensitive information can be stored. 

Backup 

OsloMet has no backup of files on mobile disks and flash drives. You must take care of the necessary backup yourself. 

Encryption

Encryption of emails, files and documents 

File transfer 

OsloMet recommends using filesender.uninett.no 

Storing research material 

• Storing research data 

• How to encrypt files or documents 

Public 360 

The Public 360 case processing system handles the storage of documentation/information that is important to OsloMet with support for the work process. 

• Collaboration and sharing of project documentation internally and externally. 

• Also suitable for sensitive information. 

See more about secure storage of documents at OsloMet.