TSD 2.0 Service for sensitive data

Before you apply to TSD, you must secure that following is satisfied

• Your project will treat confidential data
• You have the approval from SIKT, REK, PVO or others ready
• Your project must be registered in OsloMets Forskningsdatabase 
• You have checked that TSD satisfy your need of application support as well as the technical requirements regards to storage and capacity.
• You have filled out the attachment "Attachment to Data Process Agreement"/"Vedlegg til Databehandleravtale" (PDF) before you start on the Application Form at UiO.

Go to the Application Form

Read through the register guidance (uio.no) before you start. 

Fill in the application form (nettskjema.no). The form is digital and you need to login with your BankID.

Use your OsloMet e-mail address and not your personal.

You will be asked to attach the "Attachment to Data Process Agreement"/"Vedlegg til Databehandleravtale" when registering OsloMet as institution.

What happens next?

The application form is sent to TSD for approval. Additional, the service responsible from OsloMet will go through the application and confirm.

Normally your application will be processed in 2-3 days and your TSD machine will be ready in a week.

• Annual service fee ("Basic package") as well as monthly costs for MS Office, will be paid by the R&D department at OsloMet
• Additional resource requirements (RAM, core) beyond what is offered in the basic package, the project must pay.

See to the pricelist at UiO (uio.no).

TSD itself is very much self service based. That mean you must 

1. Administrate the project regards to user-access and access-control
   1. Additional, the user-access regards to the regulation
2. Clarify your need regards to software and additional machine resources
3. Control the project regards to expiration date and storage requirements

User-access regards to the regulation

In general, before you start the project secure that:

• For any cooperating institutions, there are a valid base of treatment and they are registered in your SIKT/REK-form.
• Any changes regards to participants are reported to SIKT/REK.
• You have the necessary agreements with the externals in place (DPA, cooperation agreement, non-disclosure agreement etc.)
• If the participants collaborating are based outside EU/EØS, necessary routines and regulations must be followed. See Transferring research data abroad.
• Your project is registered in OsloMets research database (sharepoint.com), also with the complete participants list.

Watch out

• Report when your project is finished
• Remove any non-participating collaborator (when they quit)

Storage duty

Check out whether your project has storage duty which means that the data have to be stored for a certain period after project end. As project-admin is your responsibility.

Nettskjema (nettskjema.no) is very often used for data capturing to TSD. With Nettskjema you can capture data in different ways:

• Questionnaire (Surveys) (nettskjema.no)
• Recorder (Diktafon-app) (uio.no)
• Picture (Bilde-app) (uio.no)

A video-app will be published Spring 2023

See the TSD-webpage under "basic package" for hardware size and resources. (uio.no)

Contact itservicedesk@oslomet.no for any information regarding hardware capacity.

Use of Colossus

Since TSD is not initially designed for the analysis of large data volumes without purchasing additional memory (RAM) and CPU cores on the TSD machine, Colossus (uio.no) should always be used for operations that need to read the largest data files.

Through the strategy project RegRock, workshops/training and guidance in the use of Colossus are conducted. Contact itservicedesk@oslomet.no for more information.

Software Center in TSD

When logged on to your TSD-project you will as project admin has access to TSD Software Center where you can download a lot of available softwares (*)

Software from OsloMet

Software released to OsloMet through a site-license can be available for your project in TSD on order.

Project admin has to send an email to TSD Contact at UiO if any of the software on the list should be available on your TSD machine:

• NVivo
• f4transcript
• Matlab
• SPSS
• STATA, MP-version (multiprocessors) (***)

Other software, on order

Any other software has to be ordered through OsloMets order system.

The IT-department at OsloMet will evaluate the procurement, and place an order based on your needs. The license and software itself have to be installed by the TSD after availability.

(*) Acrobat Reader, AdoptOpenJDK JRE, Anaconda3, Audacity, AutoHotKey, ELAN, Ghostscript, Git (WinGit), GitHub CLI, Graphviz, HandBrake, ImageMagick, Julia, LibreOffice, MiKTeX, Notepad++, PSPP, psqlODBC, Python3, QGIS, R, RStudio, Rtools, TeXstudio, Visual Studio Code, VLC Media Player, WinSCP, Xming, Office

Go to the UiO-page to read more about the video-capture service for video-streaming to TSD (uio.no)

TDS is primarily for research projects with sensitive data and student-classes whom handle sensitive data in their projects. Any exceptions from this, administrative projects for instance, must be clarified with the IT department at OsloMet.

Go to the TSD website and go through the step "Getting access to the project" (uio.no)".

For questions about TSD, go to the TSD Contact page (uio.no).

Inform and escalate

In some cases the Service responsible from OsloMet should be informed and connected for follow your case or escalate it. 

Then you should send a copy or forward your communication to itservicedesk@oslomet.no. 

About Shared TSD Machine

A "shared TSD machine" should be reserved for research projects with extraordinary resource needs (i.e., machine resources) to reduce the total cost of service usage without compromising data security and the requirements of the General Data Protection Regulation (GDPR).

As an administrator on TSD, carefully read OsloMet's routine (NO) for shared TSD machines before you begin.