Mime research server

Mime 2.0 is primarily reserved for projects:

• With heavy computational tasks (Stata, R, SPSS, and similar).
• That need to run analyses on larger datasets.
• That require higher security than what is available on personal computers and software.

Contact IT service for research at OsloMet with a brief description of your needs and how you intend to use Mime.

Prerequisites

• To access Mime 2.0, you must be affiliated with a project registered in the OsloMet Research Database.
• Please provide the project ID. You must also be registered as a participant in the project in the OsloMet Research Database.
• The project must have a registered start and end date.

1.    Go to the remote desktop (kontor.oslomet.no).
2.    Click on the Mime 2.0 icon. Log in with your username and password.
3.    You will then be required to approve two-factor authentication.

Having trouble logging in to Mime? You may need to change your authentication method to Microsoft Authenticator – notification. Sign in to your Microsoft account at Security info and check that you have selected the correct authentication method.

What can be stored on Mime?

On Mime, you may store and process general personal data, as well as less sensitive red data and/or indirect red data that would be difficult to identify or compile. The assessment must be made based on data protection principles and the security requirements for each project, as well as where and how the encryption key should be stored.Only TSD is approved for storing directly identifiable health information.

See also OsloMet’s storage guide.

Where should data be stored?

Everyone who gains access to Mime will also gain access to a storage area located at:

\\foudata-01\Data\Prosjekter

Data must be stored under the relevant project folder (created by IT).The project folder will be named with an ID + short name.No research data may be stored directly on Mime (e.g., c:\user\...).

Example:\\foudata-01\Data\Prosjekter\10818_ocean

See the Research Database (sharepoint.com) for your project’s ID. If you do not have access to a project folder, contact itservicedesk@oslomet.no.

Working on multiple projects?

If you participate in several projects, a folder must be created for each project. Contact the IT Service Desk if you need a new project folder.

“Personal” storage?

Files that only you will work on are recommended to be stored within a personal folder inside the project folder.

Example:\\foudata-01\Data\Prosjekter\10818_ocean\<username>

Creating folders

Anyone with access to a project area may create their own folders inside the project folder (\\foudata-01\Data\Prosjekter\10818_ocean) as needed.

Subfolders for new projects must not be created. If a new project folder is required, this must be reported to itservicedesk@oslomet.no.

Deletion of data after project completion

When a project reaches its registered end date, the project owner must request an extension if continued access is needed.

If no extension request is submitted within 30 days, access for all project members will automatically be removed from the Mime 2.0 server and the project area.

Although access is removed after 30 days, all project files will be retained for 6 months after the project’s end date. During this period, the project owner may contact support if files need to be restored or if the project needs to be reactivated.

After the 6‑month retention period expires, all files and data associated with the project will be permanently deleted, and recovery will not be possible.

Long-term storage of data in Mime

If you have had a project in Mime and your project has been approved for long-term preservation of data for reuse, we can discuss long-term storage of these data in Mime. Contact Research IT Support.

Available Software on Mime

• Microsoft Office, Norwegian and English (with the exception of Outlook)
• SPSS
• R
• RStudio
• 7Zip
• STATA
• NVivo
• VLC Media Player

Access to other software can be granted upon request to it-servicedesk@oslomet.no. The need must be well justified.

Packages for R and STATA

See a separate section for guides (at the bottom of the page).

Not Available

Internet access is not available on Mime 2.0.

Connection to the Server

RDP solution: https://kontor.oslomet.no.Connection to Mime 2.0 is established via a Remote Desktop Gateway Server over TCP port 443.

Direct access to Mime 2.0 is blocked from the Internet.Only connections through the Gateway server on TCP port 443 are allowed, controlled via ACLs (Access Control Lists) in the router.

Maintenance Window

• Every third Tuesday of the month between 00:00–07:00
• Every third Monday of the month at 23:00 (short duration)

Security on Mime 2.0

• Mime 2.0 does not have Internet access. Internet must be accessed from your own device (client).
• Private equipment cannot connect to Mime 2.0.
• Mime 2.0 and foudata-01 (data storage) have full backup.

Access to the Server and Applications

• Requires an OsloMet account (username and password), as well as activated two‑factor authentication.
• Access management via AD, with manual access granted to defined project groups.
• Users do not have administrative rights on the server.Applications must be installed by the IT department, and access to different programs is restricted via group membership and Applocker.

Access to Storage Resources

• Dedicated file server foudata-01 (T:) for storage.
• Access is based on project affiliation and AD group membership.
• The storage area is intended only for storage during the project's duration. Long‑term storage can be considered upon request.

Note: Your client device (PC/Mac) does not have direct access to the storage area — only Mime 2.0 does.Files must be exported/moved out. See the separate guide for file transfer.

File-import/export(video)

• export from mime (.mp4)
• get exported file (.mp4)
• import to mime (.mp4)
• get imported file (.mp4)

Safety export/Import from TSD

Export/import between Mime and TSD (PDF, in Norwegian)

Install packages

• How to install R packages on Mime (PDF, in Norwegian)
• How to install STATA-packages on Mime (PDF, in Norwegian)

How to change permission on a folder

Change permissions on folder (PDF, in Norwegian)