OsloMet's privacy policy for live streaming and recording digital and hybrid teaching sessions
The policy applies to teaching not associated with certain categories of personal data (for example, health information, sexual orientation or religious affiliation).
Content
- Live streaming
- Recording lecturer-only teaching sessions
- Recording compulsory teaching sessions
- Recording non-compulsory teaching sessions
- Saving, using and deleting recordings
Live streaming
During live-streamed teaching sessions (using tools as Adobe Connect, Zoom and the like), students can usually opt to participate by image, audio or video. Students choose the settings when they connect to the live stream and can change them at any time.
Recording lecturer-only teaching sessions
As lecturer you consent to recording when you start to record.
Recording compulsory teaching sessions
Courses with existing requirements of recording students
Before and at the start of the course you must inform:
- that OsloMet is recording
- about the purpose of the recording
- where the recording is saved
- how long the recording is saved
- who can access the recording
- how the recording is distributed
-
about the legal basis for the processing of personal data (the General Data Protection Regulation, Art. 6 no. 1 letter e), cf. no. 3 letter b), cf. §§ 1-3, 3-8, 4-2 and 4-3 of the Norwegian University and College Act)
The information can be provided on the subject page or through Canvas. Remember to update if something changes after the students signed up for the course.
Courses with no previous requirements of recording students
In case of compulsory teaching sessions where it is a new requirement that students and their active participation need to be recorded in order for OsloMet to fulfill its obligations and students' rights, the same requirements apply as for courses with existing requirements of recording (see above). The need for recording must be carefully considered against the privacy disadvantages for the students.
For compulsory-attendance courses with no requirements of students participating actively, the recording can be conducted under the same conditions as for non-compulsory teaching sessions (see below).
Recording non-compulsory teaching sessions
Before and at the start of the course you must inform:
- that OsloMet is recording
- that students participating digitally can switch off camera, microphone and audio, and possibly anonymize their usernames (depending on tools used)
- that students participating physically can place themselves outside the area that is included in the recording
- that everything spoken will be recorded
- that students who do not wish to be part of the recording must send any questions via e-mail or chat, regardless of whether they participate digitally or physically
- that the individual can later request the recording to be deleted
- about the purpose of the recording
- where the recording is saved
- how long the recording is saved
- who can access the recording
- how the recording is distributed
-
about the legal basis for the processing of personal data (the General Data Protection Regulation, Art. 6 no. 1 letter e), cf. no. 3 letter b), cf. §§ 1-3, 3-8, 4-2 and 4-3 of the Norwegian University and College Act)
The information can be provided through Canvas. Remember to update if something changes after the students signed up for the course.
Saving, using and deleting recordings
Saving recordings
Where and how the recording is saved depends on the tool. See instructions for each tool.
Using and editing recordings
The recordings should only be used for teaching purposes. If the recordings are to be used for another purpose (quality assurance, research, learning analysis, etc.), the consent of those who are recorded must be obtained.
The Section for Multimedia can assist with editing the recording and delete any content with unwanted information, such as personal information about anyone other than the students who participated in the course.
Note that chats that can be downloaded locally and saved as a text file should not be distributed.
Deleting recordings
Recordings where students can be identified are to be deleted as soon as the teaching and course exam is completed, unless they must be stored longer for specified reasons (re-sit examination, appeals procedure, etc.).