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Coronavirus in Norway
Our campuses are open. Please read updated information for students and staff on our website.
You will find tips and advice about filling in and using the Research Database here. The explanations are divided into the different tabs in the Research Database. Click on the plus symbol for more detailed information about the Research Database.
The Research Database (Forskningsdatabasen) is an internal database for registering metadata about research. This makes research searchable and available to other staff at OsloMet. The first version of the Research Database was launched in June 2020.
New applications that are sent must be submitted no later than 14 days after the application has been sent. Preferably before, at the idea stage, but no later than 14 days after.
Active projects must be updated - from now until the deadline 31.12.2020.
Active contract research projects must be submitted and updated - from now until the deadline 01.02.2021.
Here you can see an overview of all projects at OsloMet, sorted by the most recent first. Twenty at a time. Click ‘Show more’ at the bottom of the list to see the next 20 projects.
‘My project’ shows all the projects in which you are registered as a participant. This applies if you are the Main contact and/or an OsloMet participant. Works in the same way as All projects.
‘Help’ directs you to this user guide. It provides information about all the tabs and functions that have been developed in phase 1 of the Research Database. The user guide also contains a list of superusers at OsloMet who can advise you about using the Research Database. The superusers will also quality assure the data that you and others have entered.
When you are planning a new research project, you must enter information in the Research Database. You start the registration by clicking ‘New Project’ and entering the English title of the research project. The title can be changed later.
You can search for names, figures, words and sentences that you want to find. The search function retrieves information from both free text and drop-down menus. Remember that the database contains English and Norwegian text, in case you do not find what you are looking for at the first attempt.
Overview of the last 20 projects. Also displays results if you conduct a search and/or use the Filter function.
You can export a research project overview to Excel by clicking here. You can export information about around 500 research projects at a time.
It is possible to conduct a search using a filter (funnel icon). If you would like to reset the search, click on the button to the left of the filter.
When you are going to register a new project you are working on, you start by registering the English title. The research project should be registered during the planning phase, and the information updated as the project progresses.
All research projects, both internally and externally funded, must be registered. Student papers that contain personal data must also be registered in the Research Database. Researchers, PhD candidates and supervisors are responsible for ensuring that research projects and student projects are registered.
This page provides an overview of the projects you are participating in. It is not possible to update this tab. Some of the information is also included in the list on the front page.
You can see the project number in the Research Database, and the title and the person designated as main contact. You can also see who last visited the page and edited the project, and when this took place.
The information in this window has been retrieved from other tabs. If it is your project and you are going to edit it, you must go to the Status tab.
Er eit "historisk" prosjekt avslutta, eller søknaden ikkje vart innvilga, så kan det klassfiserast med grøn farge. Då treng dere ikkje å fylle ut fanene som gjeld databehandling og godkjenningar. NB! Dette gjeld berre historiske prosjekt.
Enter the applicable status of the project here. This must be updated over the course of the project.
Specify the project type that corresponds most with your project:
The type of data processed in the research project and their classification will determine what system can be used for processing and storing data.
More information about the classification of data.
Check if the project require approval from the Regional Ethical Commitees
The Sustainable Development Goals (SDG) comprise 17 goals, which all have their own targets. You can find more information about them by following the links below.
Use the drop-down menu you find by clicking the icon to the right of the field, to select the goals that the research project will help to achieve. You can also start writing the number of the SDG, if you know it, and select the alternative that appears.
When you select a target, you must also tick the pertaining goal.
You can find more information about the SDGs here:
Does the project have an external project owner? Tick here, and enter the name of the organisation that is the project owner.
If OsloMet is the project owner, select which faculty/centre/institute the project is affiliated to.
Enter the name or short name of the employee at OsloMet who is to be registered as the main contact. The field below will be filled in automatically. The main contact will also be visible in the Overview tab, and under All projects on the front page. At Student Projects, the supervisor must be the main contact for the project.
Enter the person’s function/role in the project. If the person has multiple roles, you tick these roles. Select from the drop-down menu to the right of the field. You can also start writing roles, and get hits from the drop-down menu.
Also enter the name, title, e-mail faculty / center, organization, type of organization and country of external participant.
It is critical that research data are processed correctly and in accordance with laws and regulations.
Data that belong to a given institution may be reserved for the institution’s employees, or shared with other researchers under special conditions. There will be examples in a research project where external parties process data. The people who are going to process data must be registered here. There may be several data processors in a research project, and they must be entered in this overview.
There must be grounds for processing in order to process personal data for that purpose. Select one of three alternatives that apply to this research project:
The Data Protection Authority writes the following about grounds for processing on its website (datatilsynet.no): If multiple grounds for processing are appropriate, one set of grounds must be selected per purpose. The organisation also has a duty to inform (datatilsynet.no) the individual about the grounds on which their personal data are being processed. An overview of all the grounds for processing is provided in Article 6 of the General Data Protection Regulation (GDPR) (lovdata.no).
Enter:
Tick whether a data protection impact assessment (DPIA) is to be carried out.
A DPIA is carried out to secure the data protection of the person registered in a technical solution or a project. This is necessary in the event of a high risk to physical persons’ ‘rights and freedoms’.
You must consider whether a DPIA should be carried out for all processing operations. The data protection official must be consulted when considering whether a DPIA should be carried out, and during the process itself. NSD (Norwegian Centre for Research Data) can help you with this assessment.
Further information: About data protection impact assessment (DPIA)
Enter any special conditions that apply to the processing. The complete conditions must be included in the data processor agreement, this field is for the main points only.
NOTE: The conditions are only visible when you click on and go into the individual data processor.
All research projects that process personal data must receive an assessment by or advice from, and, if relevant the approval of, a body before you start processing personal data.
Fill in the relevant body for your research project.
Add more approvals as necessary.
Enter the expiry date of the approval.
Tick if the application for approval has been granted. Enter the date.
In some cases, approval entails data being stored beyond the project period. If this applies to this project, tick and enter the final date for the storage of data.
Select the category the change applies to. Fill in the change and then save. Note that some changes may also require you to contact the approval institution.
Information about the different categories:
Internal control will be used to log comments to the project from e.g. Data Protection Officer.