Refusjoner | Lønn og refusjoner - Ansatt

Reimbursement

Reimbursement

All purchases of goods and services are generally to be handled through 'Min bestilling'. There are some exceptions to the main rule, where a reimbursement claim can be sendt for personal expenses. You will find information on these cases and how to proceed here.
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SAP self-service portal

Reimbursement claims for personal expenses must be sent via the DFO self-service portal or the DFO app. Please remember all your receipts!

In all cases where OsloMet has framework agreements for goods and services, purchases must be made through Min bestilling.

  • Registering reimbursements

    Reimbursements must be registered

    1. In the DFØ app - (only in Norwegian) Instructions for registration of reimbursements in the DFØ app (only in Norwegian), or 
    2. In the SAP portal - see instructions for registration of reimbursements in the SAP portal

    Attachments must be scanned or photographed, and attached to the reimbursement claim.

    Expences that can be reimbursed

    • Train fare
    • Bus expenses 
    • Parking expences
    • Public transport
    • Toll booth expences
    • Goods and services that cannot be purchased through OsloMet's official procurement system.
      • NB: You must offer an explanation as to why the goods/services could not be purchased through "Min bestilling" in the reimbursement claim

    Expences that will not be reimbursed 

    Where OsloMet has framework agreements, these must be used to purchase goods and services. The following can not be included in a reimbursement claim:

    • Flowers - must be ordered from our supplier Mester Grønn by a purchaser through Min bestilling.
    • Travel expenses, flights, mileage- and subsistence allowances for employees must be registered in SAP.
      • If OsloMet has been invoiced for the flights, these must be included in the travel settlement in SAP.
      • In such cases, select "Invoiced to the University College" under payment.
    • IT-equipment such as mobile phones, tablets, PC / MAC and software must be ordered through IT services at bestill.oslomet.no.

  • Reimbursement of expenses for computer glasses

    Employees that work with computers can have expenses to computer glasses covered by OsloMet. 

    OsloMet will cover up to NOK 800 of the frame, and 100 % of the expenses for the lenses, the fitting and the visual test of the computer glasses.

    Apply with application form "work glasses for use of computer":

    Download application form - word file | Download application form - pdf file

    • Enter your personal details yourself,
    • Get a confirmation of your need for computer glasses from your immediate supervisor in the form of a signature
    • Bring the form to the optician so that he / she can write an assessment and sign.

    Register in SAP portal or DFØ app

    • The reimbursement must be registered in the SAP portal or the DFØ app (only in Norwegian).
    • Confirmation and authorisation of payment happens in SAP / DFØ app.

    More information about the procedure for computer glasses

  • Reimbursement of taxable expenses

    Reimbursements of certain expenses are taxable, according to Norwegian law.

    • Newspapers / magazines paid by employer
    • Telephone subscription paid by employer
    • Internet subscription paid by employer
    • Contigents and memberships fees paid by employer
      • Coverage of contingents for personal memberships for employees is taxable, even if it is in the employer's interest that the employee holds this membership. 

    These expences can not be claimed reimbursement for through "Reise- og utgiftsrefusjon". In order to claim reimbursements of these expenses, use E-skjema in the SAP portal, choose type «Godtgjørelser».

    • For newspapers: use lønnart 142C "Ref. avis m/tjen.behov"
    • For telephone and internet: use lønnart 1440 "Ref. Ek-tjenester"
    • For contingents and memberships fees: use lønnart 1521 "Arb. ref. konting. utb" 
    • For equipment, furniture and other expenses: use lønnart 1509 "Ref. naturalytelse"

  • Do you not have access to the SAP portal? For students and external guests only

     

    For expenses reimbursed without tax (skatte-, oppgave-, trekk- og arbeidsgiveravgiftsplikt)

    Reimbursed by Accouting via UBW. Use Reimbursement of expences (en)

    For expenses reimbursed with taxes (skatte-, oppgave-, trekk- og arbeidsgiveravgiftsplikt)

    Reimbursed by Payroll via SAP. Use Reimbursement of expences (en)

    All employees of OsloMet are to use the SAP portal in reimbursement claims.

  • Disbursement

    Reimbursements are disbursed in addition to the monthly salary, 3 to 4 times each month.

    Have you not received your reimbursement?

    Address your contact person in OsloMet - the person that approved your reimbursement claim. After approving, they should forward your claim to regnskap@oslomet.no (reimbursement without taxes) or variabellonn@oslomet.no (reimbursement with taxes). 

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