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Employment contracts for hourly paid employees and assignment agreements

Employment contracts for hourly paid employees and assignment agreements

The following provides information regarding contracts for hourly paid employees and for external assignment contractors who receive remuneration.
  • Which contract type should you choose?

    These must have an hourly wage contract

    • Hourly paid teacher
    • Student Assistant
    • Scientific assistant (not monthly paid vit.ass)
    • Employees on retirement terms
    • Others with short, repeated tasks
    • Internal censorship, correction, guidance (see note below)

    These must have an assignment contract

    • External censorship, correction, guidance (see note below). 
    • Assessment of doctoral degree, dissertation and disputation
    • Assessment of competence promotion
    • Assessment of applicants for scientific positions
    • Members of boards, councils and committees
    • Payment for meeting attendance
    • Guest lecturer
    • Seminar assignments

    NB: Some assignments can be both an hourly wage contract and an assignment contract, depending on whether it is an employment relationship or an assignment relationship. The payroll department assesses which form of affiliation and which type of contract is used in such cases. The criteria for assessments can be found here (PDF, in Norwegian)

    External examiners / sensors of exam answers are handled by the study departments and are not be handled with TOA in the SAP portal.

  • Important difference between hourly paid teacher and a guest lecturer

    An agreement as an hourly paid teacher must be established when the assignment is lectures that are a necessary for the students to take the exam. An hourly paid teacher is an employee who is paid ordinary wages, is entitled to holiday pay, sick pay and a pension report.

    An hourly paid employee can be hired for up to 15 hours per week / in a 37.5 percent position. This is calculated on average throughout the employment period, but not more than one year when hiring a teacher. If you need an employee in a position larger than 37.5 percent, you cannot create such an agreement. Contact HR at your faculty/unit for assistance with employment.

    A guest lecturer is individual lectures or shorter lecture series that are not essential for students to take the exam. The guest lecturer is a contractor who receives the remuneration as a fee (salary or industry). It is important that the assessment of the type of assignment in question is made before the teacher / guest lecturer is contacted.

  • How to order a contract?

    You can order a contract via DFØ selvbetjening or by using the DFØ app

    We recommend the following guidelines:

    NB: Please note the information below that must be provided in the contract. 

    Please note that due to the provisions on impartiality in The Public Administration Act § 6, agreements cannot be ordered by the same person that the agreement employs. Agreements must be ordered by a person above the employee/assignee in the OsloMet hierarchy.

    Important information

    When ordering contracts, the following information is required:

    1. Level of education – state the employee’s highest completed level of education
    2. Work tasks, assignment and place of work. Remember to choose the type of contract: hourly paid employee or assignment contractor, and whether the tasks are done in Norway or abroad. This defines which assignments can be ordered.
    3. Number of hours in the contract – the maximum number of hours.  If the contract includes factored hours, state the total  hours including factor. For example: 150 hours * factor 2 = 300 hours. Factor is often relevant for time allocated for teaching preparation. Note that, as of today, only one factor can be set per agreement.
    4. For hourly paid teachers/lecturers: State the course code under "emnekode".
    5. Financial information: the "budsjettenhet" (budget unit) and "arbeidsordre" (work order) the contract is to be charged to*
    6. Salary level/payment terms and conditions that have been agreed, if any.

    The above information is required for the payroll unit to process your contract order. If the correct information is not provided, the contract order will be returned to the person ordering the contract.

    * If no other information is provided, the contract will be charged to the same budget unit as the person ordering the contract is charged to. 

    The field “Organisasjonsenhet” is pre-filled with your organisational unit. The case officer who handles the contract can change the organisational unit if necessary.  

    When the case officer has finished processing the contract proposal, the contract is sent to a manager with budget authority (BDM) who can approve or reject it. On approval, the contract is sent to the employee/assignment contractor for signing.

    When the employee and/or assignment contractor receives the contract for signing, he/she is required to state his/her personal ID number, or a copy of his/her passport and date of birth. 

    Order status

    You can follow the status of your order in the self-service solutions (DFØ app or SAP self-serviceportal).

    • Utkast - the agreement is temporarily stored, but not forwarded from the customer
    • Hos saksbehandler - the agreement has been sent to the case officer in OsloMet (at the payroll dep. contact variabellonn@oslomet.no)
    • For signering - the contract has been processed by the case officer, approved by BDM and sent for signing by the hourly wage or contractor
    • Slettet - the contract is deleted in the workflow, either because the contract has been replaced by a new contract or because the recipient has refused
    • Ferdig - the contract is posted in the payroll system
  • System access and user account at OsloMet

    When contracts for hourly paid employees and contractors have been processed, signed by the recipient and registered in the payroll system, their user account is created. 

    The user will receive an email with a link to tilgang.sikt.no, asking them to activate their user account. The account can be activated the day before the start date in SAP, if the contract has been processed and signed by this date.  

    There is no longer a need to order access to IT systems, special rooms, etc. in the contract orders. 

    NB! Access is terminated when the work/contract expires. Access cannot be extended without an extended work/assignment agreement.

  • Deadlines – contract orders

    We try to process all orders and questions within 10 working days. During periods of high demand, the processing time will be a bit longer. We recommend that you place your order well in advance of the employment / contractual relationship.

    The following deadlines apply to contracts for the start of the semester

    Autumn semester

    Hourly wage and assignment agreements starting with the autumn semester must be ordered in the SAP portal by 20th June.

    Spring semester

    Hourly wage and assignment agreements starting with the spring semester must be ordered in the SAP portal by 20th November.

  • Employment of student assistants or research assistants

    Student assistant

    Student assistants can be hired temporarily with a working time of 15 hours per week (60 hours per month = 37.5 per cent position) A student assistant cannot be hired for more than six months without a public announcement. The student assistant employed must be an active student at OsloMet.

    Salary conditions

    The following pay conditions shall be applied:

    1. Standard rate is salary grade 28
    2. Students with a bachelors degree: salary grade 32
    3. Students on a two-year master's degree/or on the last two years of a five-year master's degree: salary grade 32
    4. Students with a completed master's degree: salary grade 51

    Students with completed higher academic education - meaning completed master's degree - are to be paid in salary grade 51 according to the main tariff agreements: LO-YS-Uni § 5 b 1 and Academics § 3, 2nd paragraph.

    Wages are stated in NOK in the employment contracts.

    Position code

    Student assistants are employed in position code “1069 Førstefullmektig”.

    Research assistants

    Work tasks for research assistant

    • Project work

    • Interview

    • Seminar/teaching in groups

    • Research assistance

    • Artistic assistance

    • Other

    The list is not exhaustive.

    Research assistant job codes

    • SKO 1018 can be used for students without a bachelor's degree

    • SKO 1019 presupposes completion of bachelor's degree

    • SKO 1020 presupposes master's degree

    Research assistants vs. student assistants

    A research assistant is a fixed-term position and should be employed on monthly salary with announcement, but may also be employed on part-time and hourly wages (up to 37,5 % position or maximum 6 months without a public announcement.)

    At OsloMet, student assistants must be appointed in position code “1069 “førstefullmektig”. Student assistants cannot be hired with position code 1018 - 1020 “vitenskapelig assistant”. It is essential to keep these types of positions separate from each other.

    In the absence of a separate position code in the state Main Tariff Agreement for student assistants, these have often been paid in job codes for research assistants. This is not correct and has unfortunate consequences for employers and employees. The reporting statistic in DBH is not correct, and student assistants who are paid in the job code for research assistants may lose the opportunity to later take such assignments, as a result of the limitation of 2 years of employment as a research assistant.

    Student assistants with administrative tasks must be paid in accordance with the general job codes in the collective agreement. This will lead to more correct reporting of educational positions (auxiliary positions) in DBH, reporting more correctly on the use of temporary and fixed-term positions, and avoiding the problem of maximum 2 years of employment.

  • Approving or rejecting contract proposals (for managers with budget authority)

    Approval of the contracts is carried out by the approving manager/person with budget allocation authority for the budget unit and work order registered on the employment contract. It is recalled here of the provisions of the Public Administration Act on impartiality, see section 6 of the Public Administration Act and OsloMet's procedures for impartiality in connection with appointments.

    You will find contract proposals in the DFØ APP and in DFØ self-service portal The contracts will be in the inbox (“Innkurv”)

    See the guidelines from DFØ on how to approve contracts:

  • Payment as business income

    Not all assignments to OsloMet can be paid to a personal enterprise. 

    The remuneration cannot be paid through the teacher's personal enterprise, if the assignment is a necessary part of the teaching for our students.

    OsloMet may be checked afterwards if we have assessed the assignment correctly.  If we receive a book audit and an incorrect assessment is discovered, we must calculate and collect contributions from employer's national insurance contributions and taxes for the person concerned.  This is in addition to the fact that we have paid a much higher hourly rate as business income. As an employer, OsloMet is obliged to report this correctly.

    If the payment is to be made as a business income/ invoice , an agreement with the following template must be created:

    You also need to attach a completed version of this form: Assessment form - salary or business income? (in Norwegian)

    These templates are only to be used when payment is to be made as business income. The invoice must be sent afterwards to OsloMet's electronic invoice address (EHF invoice) 997058925.

  • Practical information - for the contract recipient

  • Contact information

    If you have questions about specific contracts, please contact variabellonn@oslomet.no