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Employment contracts for hourly paid employees and assignment agreements

Employment contracts for hourly paid employees and assignment agreements

The following provides information about how to create contracts for hourly paid employees and for external assignment contractors who receive remuneration

You will find guidelines for signing employment contracts and assignment agreements, and for submitting time sheets. You will also find information for employees with budget authority (BDM) about the role of approving the ordered contract,

The solution described is developed for the higher education sector, and handles orders, control and payment of hourly wage and assignment agreements in the DFØ app / DFØ self-service portal.

Please note

The information on this page does not apply to internal contracts (internoppdrag) or to company assignment contractors who are paid by invoice (firmaavtaler). In this context, assignment contractor refers to persons whose salary is liable to tax, and do not have an employment contract.

Employees with hourly employment contracts must submit digital time sheets in order to receive payment. For more information, see the section "Hourly paid employees - submission of time sheets".

If you have questions about specific contracts, please contact variabellonn@oslomet.no

  • Who should have contracts in this solution?

    These must have an hourly wage contract

    • Hourly paid teacher
    • Student Assistant
    • Scientific assistant (not monthly paid vit.ass)
    • Employees on retirement terms
    • Others with short, repeated tasks
    • Internal censorship, correction, guidance (see note below)

    These must have an assignment contract

    • Internal censorship, correction, guidance (see note below)
    • Assessment of doctoral degree, dissertation and disputation
    • Assessment of competence promotion
    • Assessment of applicants for scientific positions
    • Members of boards, councils and committees
    • Payment for meeting attendance
    • Guest lecturer
    • Seminar assignments

    NB: Some assignments can be both an hourly wage contract and an assignment contract, depending on whether it is an employment relationship or an assignment relationship. The payroll department assesses which form of affiliation and which type of contract is used in such cases. The criteria for assessments can be found here (ansatt.oslomet.no) (only in Norwegian) 

  • Important difference between hourly paid teacher and a guest lecturer

    An agreement as an hourly paid teacher must be established when the assignment is lectures that are a necessary for the students to take the exam. An hourly paid teacher is an employee who is paid ordinary wages, is entitled to holiday pay, sick pay and a pension report.

    An hourly paid employee can be hired for up to 15 hours per week / in a 37.5 percent position. This is calculated on average throughout the employment period, but not more than one year when hiring a teacher. 

    If you need an employee in a position larger than 37.5 percent, you cannot create such an agreement. Contact HR at your faculty/unit for assistance with employment.

    A guest lecturer is individual lectures or shorter lecture series that are not essential for students to take the exam. The guest lecturer is a contractor who receives the remuneration as a fee (salary or industry). It is important that the assessment of the type of assignment in question is made before the teacher / guest lecturer is contacted.

  • Ordering a contract

    You can order a contract via DFØ selvbetjening or by using the DFØ app

    We recommend the following guidelines:

    NB: Please note the information below that must be provided in the contract. 

    Please note that due to the provisions on impartiality in The Public Administration Act § 6, agreements cannot be ordered by the same person that the agreement employs. Agreements must be ordered by a person above the employee/assignee in the OsloMet hierarchy.

    Important information

    When ordering contracts, the following information is required:

    1. Level of education – state the employee’s highest completed level of education
    2. Work tasks, assignment and place of work. Remember to choose the type of contract: hourly paid employee or assignment contractor, and whether the tasks are done in Norway or abroad. This defines which assignments can be ordered.
    3. Number of hours in the contract – the maximum number of hours.  If the contract includes factored hours, state the total  hours including factor. For example: 150 hours * factor 2 = 300 hours. Factor is often relevant for time allocated for teaching preparation. Note that, as of today, only one factor can be set per agreement.
    4. For hourly paid teachers/lecturers: State the course code under "emnekode".
    5. Financial information: the "budsjettenhet" (budget unit) and "arbeidsordre" (work order) the contract is to be charged to*
    6. Salary level/payment terms and conditions that have been agreed, if any.
    7. Access needs – whether the employee or assignment contractor require access to IT-accounts, an ID card etc.

    The above information is required for the payroll unit to process your contract order. If the correct information is not provided, the contract order will be returned to the person ordering the contract.

    * If no other information is provided, the contract will be charged to the same budget unit as the person ordering the contract is charged to. 

    The field “Organisasjonsenhet” is pre-filled with your organisational unit. The case officer who handles the contract can change the organisational unit if necessary.  

    When the case officer has finished processing the contract proposal, the contract is sent to a manager with budget authority (BDM) who can approve or reject it. On approval, the contract is sent to the employee/assignment contractor for signing.

    When the employee and/or assignment contractor receives the contract for signing, he/she is required to state his/her personal ID number, or a copy of his/her passport and date of birth. 

    Order status

    You can follow the status of your order in the self-service solutions (DFØ app or SAP self-serviceportal).

    • Utkast - the agreement is temporarily stored, but not forwarded from the customer
    • Hos saksbehandler - the agreement has been sent to the case officer in OsloMet (at the payroll dep. contact variabellonn@oslomet.no)
    • For signering - the contract has been processed by the case officer, approved by BDM and sent for signing by the hourly wage or contractor
    • Slettet - the contract is deleted in the workflow, either because the contract has been replaced by a new contract or because the recipient has refused
    • Ferdig - the contract is posted in the payroll system
  • Deadlines – contract orders

    We try to process all orders and questions within 10 working days. During periods of high demand, the processing time will be a bit longer. We recommend that you place your order well in advance of the employment / contractual relationship.

    The following deadlines apply to contracts for the start of the semester

    Autumn semester

    Hourly wage and assignment agreements starting with the autumn semester must be ordered in the SAP portal by 20th June.

    Spring semester

    Hourly wage and assignment agreements starting with the spring semester must be ordered in the SAP portal by 20th November.

  • Payment of remuneration as business income

    The remuneration cannot be paid through the teacher's personal enterprise, if the assignment is a necessary part of the teaching for our students.
     
    OsloMet may be checked afterwards if we have assessed the assignment correctly.  If we receive a book audit and an incorrect assessment is discovered, we must calculate and collect contributions from employer's national insurance contributions and taxes for the person concerned.  This is in addition to the fact that we have paid a much higher hourly rate as business income. As an employer, OsloMet is obliged to report this correctly.

    If the payment is to be made as a business income/ invoice , an agreement with the following template must be created:

    Individual teaching assignments in Norwegian (PDF)
    Individual teaching assignments in English (PDF)

    These templates are only to be used when payment is to be made as business income

  • Employment of student assistants

    Student assistants can be hired temporarily with a working time of 15 hours per week (60 hours per month - 37.5 per cent position) A student assistant can`t be hired for more than six months without a public announcement.

    Salary conditions

    The following pay conditions shall be applied:

    1.    Salary grade 28
    2.    Master's students: Salary grade 32

    Students with completed higher academic education must be credited in accordance with the main tariff agreements: LO-YS-Uni § 5 b 1 (in salary grade 51).

    Academics § 3, 2nd paragraph. Wages are stated in NOK in the employment contracts.

    Position code

    Student assistants is employed in position code “1069 Førstefullmektig”.

    Approval flow

    Approval of the contracts is carried out by the approving manager/person with budget allocation authority for the budget unit and work order registered on the employment contract. It is recalled here of the provisions of the Public Administration Act on impartiality, see section 6 of the Public Administration Act and OsloMet's procedures for impartiality in connection with appointments.

  • Approving or rejecting contract proposals (for managers with budget authority)

    You will find contract proposals in the DFØ APP and in DFØ self-service portal The contracts will be in the inbox (“Innkurv”)

    See the guidelines from DFØ on how to approve contracts:

  • Signing the contract

    Once you have received a contract proposal for hourly paid employment or an assignment contract, you must digitally sign and accept the contract. Without your signature, the contract is not valid and you do not have an agreement to work for OsloMet. No payment will therefore be made.

    Please see the instructions on how to sign the contract:

    Please note

    1. During the signature process, you will be asked the question "Do you have a BankID?". Unless you have a Norwegian BankID and Norwegian national ID number or D number, you must answer "No" to this question. You will then be asked for a copy of your passport and your signature, and the contract will be written in English. 
    2.  If you already have an employee or contractual relationship with OsloMet, your address and bank account number is already registered in the payroll system. These cannot be changed during the signing process – please return/reject the contract and provide the new information in the comments field for the case officer. You will then receive a new contract proposal with updated information. 
    3. All dates are written using the Norwegian date format: DD.MM.YYYY.  E.g.: 01.06.21 means 1 June 2021. 

    The use of special characters (‘, “, *) in the name, address or comment field will cause a failure in the signing process. Please do not use special characters; only use A-Z og 0-9.

  • Hourly paid employee – submission of timesheets

    When the contract for hourly paid employment has been signed and you have performed some or all of the agreed work, you must submit digital time sheets to OsloMet.

    Timesheets are submitted using the DFØ app (for smartphones or tablets). 

    Hourly employees that have access to a OsloMet IT- account can also use the DFØ self-service portal (dfo.no) for PC/desktop 

    Read about and install the DFØ app here: DFØ-app - (dfo.no)

    Time sheets must be submitted each month - to guarantee payment on the 12th of the following month, the time sheets must be sent on the last working day of the relevant month. (E.g.: for payment of working hours in May by June 12th, the time sheets must be submitted by 31st of May).

    Time sheets are controlled and approved by an OsloMet case officer.

    To submit time sheets, please see the following guidelines: 

    Please note

    You can only submit one time sheet per month. Please ensure that all of the hours you have worked during that month are registered before submitting the timesheet.  

    All dates are written using the Norwegian date format: DD.MM.YYYY.

    If you have lost access to the DFØ app you need to contact us on variabellonn@oslomet.no. You lose access on the day your contract expires. All time sheets must be sent before your contact expires. 

  • Payment of registered hours

    Once you have submitted your time sheet, a case officer at OsloMet will receive the sheet for approval. The case officer will return the time sheet to you if you need to make any changes. You will find the time sheet in the "Innkurv" in the SAP portal or the DFØ app. See also the video guide returned time sheets (dfo.no) 

    Once the case officer has approved the time sheet, the hours are entered into the payroll system and payment is made on the next possible pay day.

    Payments are made on the 12th of the month if the timesheet has been approved by the monthly deadline, which is the 3rd or 4th of each month. If the time sheet is not approved by this deadline, the hours will be paid on the next pay day, which is the 12th of the following month. 

  • Payment of assignment agreement

    When the date of the assignment stated in the assignment agreement has passed, a case officer at OsloMet will approve the payment. On approval, the payment is entered into the payroll system and paid on the next possible payday.

    For assignment contracts, payments are made twice a month, on the 16–18th and 27–30th.

    Please note that if you have an assignment agreement for e.g. 1st May – 30th September, the payment will be approved after 1st October and the next possible payday will be 16th October.