Submission, Assessment, and Public Defence

  1. Before submission

    Read the requirements for doctoral thesis carefully, preferably early in your studies. These can be found in the Regulations relating to the PhD degree at OsloMet. For the Norwegian version: see "Ph.d.-regelverk for programmer".

    It is also recommended that you read the "Utfyllende retningslinjer for ph.d. i helsevitenskap" or "Utfyllende retningslinjer for ph.d. i atferdsanalyse" (in Norwegian only). When the time for submission approaches there are many things you need to follow up, both in terms of preparing the thesis for submission and the formalities that need to be taken care of before submission. Kristin Larsen at the Learning Center and Library can inform you about the standard form and layout for thesis.

    Details regarding formal requirements and the composition of the thesis can be found under Completion of your PhD - The thesis.

    The time of submission is something your should discuss with your supervisors. When this is done, you inform the PhD administration when you are planning to submit.

  2. Submission

    The application must contain the following (see also PhD Regulations, §6-1):

    • The thesis (as one document)
    • Documentation of completed and approved training component
    • Documentation of all necessary permits (see separate form), please attach the approvals and write in the reference number from the appropriate authority in the form. Beware that if there are any uncertainties about approvals or lack of such, the Faculty will examine this further and the submission process will be delayed.
    • Co-author statement for all parts of the thesis where there are co-authors in addition to the PhD candidate (e.g. papers with co-author(s))
    • Statement on whether the doctoral work is submitted for assessment for the first or second time
    • Statement relating to the doctoral work not being submitted for assessment at another institution
    • Abstract in Norwegian and English (each abstract shall consist of maximum 1 page and be submitted electronically in Word and PDF format)

    The application including all attachments should be submitted electronically to the PhD administration at the Faculty of Health Sciences. Please use post@oslomet.no and send a copy to phd-hv@oslomet.no.

  3. Assessment

    If you fulfill the requirements to have your thesis assessed, the appointed Evaluation Committee has 3 months, not including holidays, to evaluate your thesis. Minimum four and a half month will pass before a possible Public Defense can take place. The Committee decides the date of the Public Defense. When the Committee has evaluated the thesis, and submitted their report, you will be notified by the PhD administration at the Faculty of Health Sciences, and will have 10 working days to propose written remarks on the evaluation. If you do not have any remarks on the evaluation, you are kindly asked to inform the PhD administration at the Faculty of Health Sciences as soon as possible.

    What result can the assessment have?

    The assessment commission can

    • find the submitted thesis worthy of defense in a Public Defense
    • require supplementary information and recommend that the Faculty may allow minor revisions to the thesis before the final recommendation is made. The deadline should normally be no more than three months
    • find the submitted thesis not worthy of Public Defense. Re-submission for reassessment is possible six months after the original decision was made. The thesis can only be resubmitted once

    Correction of formal errors in the thesis

    Applications to correct formal errors must be submitted no later than four weeks before the committee's deadline for submitting its recommendation and must be sent to the PhD administration at the Faculty. Permission to correct errors may be granted only once. The application shall be accompanied by a complete list of the errors (an errata list) the candidate wishes to correct.

    Printing of the thesis before public defense

    If your thesis is approved worthy of Public Defense by the appointed evaluation committee, you must contact Kristin Larsen at the University Library regarding printing of your thesis. Please copy the PhD administration in your first e-mail.

    The thesis shall be printed in 70 copies, and be public available at the Library no later than 14 days prior to the Public Defense. The cost is covered by the Faculty/Department, as long as you keep to the agreed format and do not wish to print additional copies. The cost for additional copies of the thesis must be covered by the candidate himself/herself.

  4. Trial Lecture and Public Defense

    The Public Defense (Trial Lecture included) is both the formal and the academic high point of the doctorate. The Trial Lecture and Public Defense are normally held on the same day. The PhD-administration is responsible for the practicalities, e.g. room-bookings.

    PhD candidates shall hold a trial lecture on a subject allocated to them. The topic of the trial lecture is decided by the Evaluation Committee. The topic will be given to the candidate 10 working days before the Public Defense is planned to take place.

    Plan for the day of the Public Defense

    Trial Lecture:

    • Normally starts at 10 o'clock.
    • Trial Lecture (45 min, including possible questions raised at the end of the lecture. Please note that it is not common to ask questions during the Trial Lecture. If this is opened for, it is normal that only one or two questions are raised).
    • Break (approximately 1 hour).

    Public Defense:

    • Normally starts at 12.15.
    • The candidate presents his/her thesis (20 min).
    • Discussion between the first opponent and the candidate.
    • Break (approximately 15 min).
    • Discussion between the second opponent and the candidate.
    • Small reception outside the Auditorium where the Defense has taken place. This usually lasts approximately 40 minutes.

    For more information about submission and assessment of the thesis, trial lecture, and Public Defense etc., please see the Regulations relating to the PhD degree at OsloMet and the section conclusion of the Doctoral degree programme (PhD).

    If you are considering to stream the trial lecture and/or public defense, please find more information at the Media departement at the University Liberary.

  5. Informal Procedures on the day of the Public Defense

    The doctoral dinner

    You yourself choose whether you would like a doctoral dinner or late lunch. You pay for the event, but can have a specific sum of the cost back on your tax return (see Skatteetaten.no). The doctoral dinner or late lunch normally takes place on the same day as the Public Defense.

    Who to invite:

    If you choose to have a doctoral dinner or lunch, we recommend that you invite the following; The Leader of the Public Defense, the members of your Public Defense Committee, the Head of the PhD Programme, the Head of the Department, and your supervisor(s).

    How to invite:

    You are allowed to send invitations to the committee directly. Ask your supervisor for the contact details, or contact the PhD administration at the Faculty.

    Speeches at the dinner/late lunch:

    Usually, speeches are held in the following order: the Candidate, the Leader of the Public Defence, the Third Member of the Evaluation Committee and the supervisor(s).

  6. Conferring of a doctorate and the doctoral diploma

    After your Public Defense you will be invited to the OsloMet's conferral ceremony where new doctorates receive their diploma. This ceremony takes place on the OsloMet Day in spring.