Doctoral degree programmes (PhD)
- The PhD agreement
Here, you will find information about what the PhD agreement is, what it contains and where it must be submitted.
The agreement signed on admission to an organised doctoral degree programme (PhD) regulates your rights and obligations in the PhD programme within the framework of applicable laws and regulations. It is therefore important that you complete and sign the agreement as soon as the admission is in order. The agreement period is equal to the funding period and is extended automatically in the event of authorised leaves of absence and sickness absence.
The agreement contains three parts:
- Part A deals with the admission in general and must be signed by you, the head of the department/centre and the faculty.
- Part B regulates academic supervision and must be signed by you, your supervisors and the department/centre.
- Part C must be completed if an external party is involved in the admission, for example if you work for a company or an institution other than OsloMet. If applicable, part C must be signed by you, the department/centre and the external party. Part C can also be used if you work at another of OsloMet’s faculties/centres than the one where the PhD programme is based.
The completed and signed agreement must be sent electronically to the person with administrative responsibility for the PhD programme.
- Operating funds
If you have been employed by OsloMet as a research fellow, you will be allocated an annual sum (operating funds) for three years, regardless of whether you have been admitted for three or four years. The funds will normally cover the costs of e.g. data collection, field work, books, copy editing, conferences and other necessary travel. Please check the guidelines for the PhD programme you have been admitted to for more details. You must keep an overview of how this money is spent and expenses must be documented in accordance with the faculty/centre’s guidelines.
If you are going to receive funding from an external party, this party must allocate sufficient operating funds to the project to ensure it can be completed. This must be stated in part C, section 4 of the agreement.
- New at OsloMet – practical information
Please note that if you are employed by OsloMet, you will have the status of both an employee and a student at the university. If you are not an employee, you will only have student status. Both of these relationships entail obligations and rights, agreements and reporting procedures.
The department or centre that is responsible for the PhD programme you are taking is obliged to facilitate the research project and provide necessary training.
Research fellows who have been employed and admitted to a PhD programme at OsloMet are given a workspace. We will, as far as possible, also offer workspaces for shorter or longer periods of the programme to PhD research fellows who are not employed at OsloMet. Research fellows are urged to take advantage of this offer once or more during their PhD project, as daily contact with your supervisor and the academic environment is an advantage. You can contact the person with administrative responsibility for your PhD programme for more information or to arrange a workspace.
Computers and software
You will be given your own home directory with back-up where you can store your files. OsloMet has a good selection of software. For questions about computers and software, please see BIT’s webpage: https://tilsatt.hioa.no/brukerstotte-it
As a new PhD candidate, you will be given an IT account which gives you access to various IT services such as Canvas, Cristin, the OsloMet network and storage space on the server. You must activate your IT account to access the services. Click on the employee page and search for IT account. If you are not an employee of OsloMet, see IT account for students.
If you have difficulties logging in or problems of a technical nature, please contact BIT.
Access card and student card
The access card/student card is a card issued by OsloMet containing a photo and signature. The card can be used as a student card, library card and access card. You must use your PIN code with the access card.
Pilestredet campus: The access card is issued by the Card Centre at Pilestredet 46, ground floor in the Service Centre. Your photo will be taken there. Remember to bring ID.
In Studentweb , you can see which courses you have taken and that have been recognised, and the nominal date for submitting your thesis. You can also change your contact address, phone number etc. here.
Please note that PhD candidates are not subject to a semester fee. Until further notice, you do not need to complete semester registration. External candidates must use their student status to log into Studentweb.
For course registration, please follow the instructions that appear under each course. This also applies if you plan to take courses pertaining to other PhD programmes at OsloMet.
Registration of scientific publications in Cristin
Cristin (link) is an information and reporting system used by all universities and university colleges. Here, you can register scientific publications and dissemination.
OsloMet employees will automatically receive a user account in this system. If you are unable to log in or need user support, you can contact your local Cristin superuser: http://www.hioa.no/Forskning-og-utvikling/Hva-forsker-HiOA-paa/Cristin/Cristin-kontakter-ved-HiOA
For more information about scientific publication, choice of journal and guidelines for accreditation/addressing on publications, see: