Erasmus+ Mobility Grant for Training Purposes

You can use the grant for training purposes, for example:

• Job shadowing to learn from colleagues' experiences and best practices.
• Participation in seminars, workshops (not conferences).
• Participation in Erasmus+ Partner Week, Staff Training Week, International Week (staffmobility.eu).
• Language courses in a language necessary for your job.
• Participation in methodology courses.

We have gathered some examples of how you can use the Erasmus+ training grant, read and get inspired!

Where can I go?

You have many options when deciding where to travel, but you must go to one of the countries that participate in Erasmus+. That means either one of the 27 EU countries, or Iceland, Liechtenstein, Turkey, North Macedonia, or Serbia.

OsloMet has partner institutions in most of the countries that participate in Erasmus+. Use the overview of international partner institutions that OsloMet can send students on exchange to, to find European institutions we have Erasmus+ agreements with.

You can also travel to businesses, organisations, schools, public agencies, or similar entities in Erasmus+ countries.

England, Scotland, Wales, and Northern Ireland are no longer among the eligible countries.

To apply you have to:

• have a clear plan for your stay and which institution you will travel to. The plan and timing of your stay must be agreed upon with your immediate manager.  If the plan changes, the changes must also be agreed upon and approved by your immediate manager.
• have an active employment relationship with OsloMet (permanent or temporary). You cannot apply if you have retired or are employed under pension conditions. 
• Plan to stay a minimum of 4 days, of which at least 2 days must be spent on activities with academic content, and a maximum of 60 days. 
• Language courses must be taken in a country where the language you are learning is the local language. This way, you can practice using it even after the course day(s) are over. If you already receive support for your stay from other EU cooperation programs/projects, you do not qualify for a grant.
• If you have previously received Erasmus+ staff mobility grant and that visit has ended, you must have submitted all necessary documentation in order to reapply.

Apply here with deadline January 15th for stays in the spring semester

Only applications received by the deadline will be processed.
If you are awarded a grant, it must be used by the end of the semester for which you received funding. You cannot move the stay to the next semester.

Please fill in and submit the agreement documents, the Mobility Agreement and the Grant Agreement,  before you travel:

• Mobility Agreement: If your application is approved, you must first submit a "Mobility Agreement" before you travel. You need to fill in and submit the Mobility Agreement online (nettskjema.no), and afterwards you will receive a link to sign it in Visma Sign. If you are visiting multiple institutions, one of the institutions must take responsibility for approving the entire stay and sign both the Mobility Agreement and the Confirmation of Stay (see "During and after the stay" below). 
• Grant Agreement: After the Mobility Agreement is signed, you will receive your Grant Agreement for signing in Visma Sign. By signing this document, you commit to submitting documentation according to the requirements of the European Commission. If you do not submit all the documentation on time, OsloMet will not receive funding from the European Commission, and you will therefore not receive your scholarship. You will then be responsible for financing your own stay.

Have there been any changes since you were granted the grant? If the plan changes, this must be agreed upon and approved by your immediate supervisor. If the number of days has changed, please send an email to erasmus@oslomet.no to find out how much money you will receive in the end.

Travel and travel booking

The travel itself is booked and paid for in the usual way through Berg-Hansen in accordance with OsloMet's rules for business travel. You will need to cover the expenses related to your stay yourself and submit a travel expense report as usual afterwards.

We recommend that you prepare for your visit by checking that you have insurance coverage during your travels, register in the Ministry of Foreign Affairs' travel register, and consider downloading the Norwegian Church Abroad emergency number app. Also, visit sikresiden.no for useful information when you are traveling abroad.

You must submit a "Confirmation of stay (.doc)",  a travel expense claim for the trip and complete the "Erasmus+ Participant Survey" before the grant is transferred to your unit.

• Confirmation of stay: Print out the "Confirmation of stay" and have it signed by the host organization before returning home. Submit the signed document to erasmus@oslomet.no.
• Travel expense claim: You will need to submit a travel expense claim through SAP according to OsloMet routines. Make sure you use the work order for your unit and indicate that it is for the Erasmus+ grant in the subject field. It is also important you provide the amount for the flight ticket and hotel even if you select "Flight and hotel paid by employer" option.  If you have not made any other agreement with your immediate manager, submit a claim for the amount stated in the Grant Agreement mentioned in the above paragraph. Read more about OsloMet's general guidelines for travel expenses. 
• Erasmus+ Participant Survey: You will receive an automatically generated link to the online report "Erasmus+ Participant Survey" that you must complete. The subject field in the email will say "Erasmus+ Participant Survey." 

Once you have submitted these three documents, the Section for Career Services, Internationalisation and Student Services will transfer the grant to your unit.