Rights Retention Policy for Scholarly Articles

OsloMet’s Rights Retention Policy ensures that affiliated scholarly authors retain the rights to freely distribute and use the final manuscript version of a scientific article.

• OsloMet has a non-exclusive right to make all scholarly articles authored by faculty and students affiliated with the institution available with a Creative Commons license.
• Scholarly articles should be made publicly available in the institutional repository at the time of publication.
• Articles that are published under a Creative Commons license will be self-archived with the corresponding license type.
• Articles that are not originally published as Open Access will be self-archived as the author's accepted manuscript (AAM) with a CCBY license (Creative Commons Attribution).
• Faculty and students can request an exemption to exclude specific articles from adhering to this policy. Requests for exemptions will not require justification from the author.
• The Rector at OsloMet is responsible for overseeing and interpreting the details of the IRRP and for resolving any disputes regarding its application.

Information about Open Access Publishing at OsloMet.

Upload the peer-reviewed article to OsloMet's repository via Cristin.

Guidelines, in Norwegian, for the process of self-archiving in Cristin (openscience.no).

• If the article is published in a hybrid journal (i.e., a subscription journal that provides Open Access publishing via a Publish- to Read-Agreement), upload the publisher's version of the article (VoR).
• If the article is published in a fully open access journal (Gold Open Access), upload the final version/PDF of the article (VoR).
• If the article is published behind a paywall, upload the final version of the accepted manuscript (AAM-postprint). Authors affiliated with OsloMet will be protected by this Rights Retention Policy.

The manuscript will be made publicly available, without embargo and with a CC BY license. The format, version, and metadata of the article/manuscript will be reviewed by an administrator (at the University Library) before releasing it to the institutional repository.

• You, as the author, retain the copyright to the accepted manuscript version (AAM).
• You are not obliged to inform the publisher of the self-archiving. The information on this webpage is considered sufficient notice to the publisher.
• OsloMet is legally responsible for the self-archiving of scholarly articles in the institutional repository.
• Authors have the option to opt-out and apply for exemption from this arrangement. Please note that the results from research funded by NFR and Horizon EU must be made publicly available. Authors who wish to exclude individual articles from the rights retention policy may do so by contacting the University Library by email.

Cristin will be merged with the Norwegian institutional repositories and replaced by Nasjonalt Vitenarkiv (NVA) in 2025. This will lead to some changes in the self-archiving process.

Does the IRRP apply as of the article’s acceptance date?

No, OsloMet’s Rights Retention Policy applies to articles submitted after June 1, 2024.

What applies to articles submitted before June 1, 2024, that are published with an embargo? Will the embargo be lifted with this policy?

No, the IRRP applies only to articles that are submitted after June 1, 2024.

Do I sign the publisher's licensing agreement that permits self-archiving after an embargo period only?

Sign the agreement and upload the final version of the accepted manuscript to the institutional repository. OsloMet’s IRRP overrides the publisher's embargo period.

What is the difference between the accepted manuscript and the publisher's published version (VoR)?

The accepted manuscript does not include the journal's layout and logo, but the content is otherwise identical to that of the published version.

How do I get hold of the accepted manuscript?

Contact the corresponding author. They have been issued a copy of the manuscript from the publisher.

Does the Rights Retention Policy apply to monographs?

No, OsloMet’s Rights Retention Policy applies exclusively to scholarly articles.

What do I do if the journal "complains"?

Contact the University Library by email.

Does the IRRP apply when the corresponding author is not affiliated with OsloMet?

You may choose to opt out of self-archiving at the request of the corresponding author.

Can I distribute or publish the article outside of OsloMet's open repository?

The final version of the accepted manuscript (for articles submitted after June 1, 2024) must first be uploaded to OsloMet's repository under a CC BY license. The publication is then protected under this rights retention policy and can subsequently be distributed anywhere.

For any further questions, please contact the University Library by email.