Forskningsansvarliges oppgaver og ansvar - Tilsatt

The role and tasks of the person responsible for research

The role and tasks of the person responsible for research

There are in acts and regulations set up the responsibility/tasks of the person responsible for research (at a general level). The University is committed to have a common internal control system to fulfill its responsibilities. Roles and responsibilities must be clarified and delegated.

​​​​​​​

 

  • The tasks of the University Director

    The University Director has the highest administrative responsibility for the research carried out at OsloMet and regarded as the person responsible for research. This implies that it is the University Director who has the overall responsibility for fulfilling the duties of the person responsible for research. However, he/she may delegate the tasks to the Dean at the faculties or the Head of Centre at the relevant centres.

    The tasks the University Director has to do by him/her selves:

    • shall have the overall responsibility for fulfilling the duties of the person responsible for research.

    • shall initiate a process/set up a project and allocate sufficient resources, including both people and budget, to establish a common internal control system at OsloMet.

    • shall prepare for the university being able to contribute in a secure way to disperse and impart research results in accordance, e.g. by offering researchers publishing through an online institutional archive.

    • shall approve applications relating to external R& D means whenever the body financing the research requires approval from the University Director.

    • shall sign contracts applicable to EU- funded R& D projects.

    • is by law liable for damages.

    ​​​​​​

  • The tasks of the Dean/Head of Centre

    The person with the everyday (operational) responsibility for research at the faculty level is the Dean. At the centres, the Head of Centre holds this responsibility. Some tasks must be carried out by the Dean/Head of Centre, while other tasks may be delegated. The Dean/Head of Center decides how the R & D administration is to be organized.

    The tasks the Dean/Head of Centre has to do by him/her selves:

    • shall be the contact person for applications to the Regional Committees for Medical and Health Research Ethics (REC).

    • shall ensure that there is sufficient research funding for both organization and infrastructure; i.e. in the financial/reporting infrastructure (establishment, basic data, budget, reporting) and by clarifying roles (authority, obligations, permits for people working in the project).

    • shall organize, priorities and allocate premises for research.

    • shall appoint a person responsible for the Research Biobank (responsible manager/Head of Department or an operational manager/research manager) for research projects where it is necessary to establish a research Biobank.

    • shall organise premises and equipment for Research Biobanks.

    The tasks the Dean/Head of Centre can do by him/her selves or delegate:

    • shall approve applications relating to external funding of R&D projects involving more than one department by assessing both the academic and the financial aspects of the applications. (this task may be delegated to the Faculty Director/Vice-Dean for R&D). Approval of applications involving only one department, may be delegated to Head of Department.

    • shall sign contracts applicable to external funding of R&D projects that involve more than one department (this task may be delegated to the Faculty Director/Vice-Dean for R&D). The task of signing contracts that only involve one department may be delegated to the Head of Department.

    ​​​​​

     

  • The tasks of Faculty Director/Vice-Dean for R&D/Head of Centre

    Faculty Director/Vice-Dean for R&D/Head of Centre shall carry out tasks, if these tasks are delegate to him/her by the Dean.

    • shall carry out tasks, if these tasks are delegate to him/her by the Dean.

    • The Faculty Director/Head of Centre shall normally (by delegation from Dean) be administratively responsible for applications relating to external funding of R&D projects (the Faculty Director may appoint others to carry out this task).

    ​​​​​​

  • The tasks of the Head of Department/Head of Centre

    The Head of Department/Head of Centre who are responsible for budget and personnel at his/her unit can delegate some of the tasks listed below to other managers such as Head of Studies, and is free to make use of the offered assistance from the R & D Administration to perform tasks.

    • Shall assess everything relating to finances , including applications relating to self-funding and the use of time allocated for R&D, in addition to applications relating to external funding of R&D projects.

    • Shall approve applications relating to external funding of R&D projects at his/her department by assessing both the academic and the financial aspects of the applications, if delegated this authority by the Dean.  

    • Shall sign contracts applicable to external funding of R&D projects at his/her department, if delegated this authority by the Dean.

    • Shall assess the academic relevance and the practicability of a research project.

    • shall assess the project manager’s qualifications in relation to the research project in question.

    • Shall prepare a continuous overview of student projects and research projects .

    • Shall ensure that participants in a project where OsloMet functions as controller have the necessary insurance. OsloMet is regarded as controller when one or more of the following criteria apply:

      • The research project is initiated by the university college or a part of the study is to be carried out at the university college.

      • The project is financed by the university college.

      • The University have entered into a contract with an external found provider (The Research Concil of Norway etc.)

    • Shall organise the handling and storage of research data and other documentation related to the project; i.e. grant/approve budget in cases where means have been allocated for purchasing necessary ICT equipment, fire resistant and lockable cupboards, freezers etc. necessary for a secure storage of research data.

    • Shall make sure that the project manager  is offered instruction in current acts , regulations and guidelines related to protection of privacy, data security, ethics, in addition to medical and health- related matters.

    • Shall make sure that the project manager is offered instruction in OsloMet’s System for Quality Assurance and Quality Development – conducting internal control, so that the research is planned, organised, carried out and completed in accordance with requirements determined by or pursuant to the Personal data Act and the Health Research Act.

    • Shall clarify the responsibility for research projects with several cooperation partners.

    • Shall make sure that the project manager follows legislation related to protection of privacy , attend to ethical, medical, health-related, scientific and protection of privacy matters, in addition to other matters that the project manager is responsible for in a research project, see Handbook for R&D projects.

    Examples are:

    • Obtain necessary permits for electronic handling of personal data,

    • Enter into necessary agreements; e.g. a Data Processor Agreement whenever a project shall make use of research data from other institutions,

    • Make sure that declarations of confidentiality and/or assignment are signed, if relevant,

    • Necessary instruction of the participants in a project relating to ethics, protection of privacy, data security,

    • Ensure correct completion of projects, e.g. sending message of completion to REC or making sure that Norwegian centre for research data (NSD) is able to contact the project manager if they need clarification of status for project after the project period registered in the Notification Form has ended and the research data is deleted/ made anonymous.

    ​​​​​​​​​​​​​

  • Resources