Til bedømmelseskomiteen - praktisk informasjon om reise og opphold - Ansatt

Practical information for members of the assessment committee - LUI

Practical information for members of the assessment committee - LUI

This information applies to members of the assessment committee at the Faculty of Education and International Studies.
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Travel and Reimbursement

As a member of an evaluation committee, please note the following:

  • Receipts and/or other documentation of expenses must be submitted for the payment of honorariums and expense reimbursements.
  • Payment is made after the trial lecture and the defense have been conducted.
  • Travel expense claims: Submit a travel expense claim
  • No per diem allowance will be paid.

Travel and Accommodation

The faculty covers tickets to/from Oslo and hotel accommodation from the day before to the day after the defense.

First-class/business-class tickets will not be reimbursed if other tickets are available.

Transport

To the extent possible, we encourage external opponents to use public transport. Taxis can only be reimbursed when public transport is not possible. Between Oslo Airport and Oslo city center, the fastest option is the airport express train Flytoget (flytoget.no), which takes approximately 25 minutes to Oslo. The airport express train runs every 10 minutes between Oslo Airport and Oslo Central Station/Nationaltheatret. Nationaltheatret station is centrally located, with short walking distances to hotels and OsloMet.

During Your Stay in Oslo

Committee Dinner

It is customary for the committee to meet for dinner the evening before the defense as preparation for the event. The committee chair typically initiates this dinner. The PhD program covers the dinner expenses.

Trial Lecture

The trial lecture is an independent part of the doctoral examination and must address a specified topic not directly related to the dissertation.

The evaluation committee determines the trial lecture topic and must submit it to the responsible PhD advisor no later than 14 days before the trial lecture. The faculty ensures that the topic is communicated to the PhD candidate.

The PhD candidate will normally receive the trial lecture title 10 working days before it is to be held.

The chair of the defense also leads the trial lecture and facilitates its framework.The entire evaluation committee is expected to be present during the trial lecture.

The trial lecture should last 45 minutes. The purpose is to demonstrate the PhD candidate's ability to convey research-based knowledge. It should be structured so that it can be understood and appreciated by an audience with knowledge equivalent to that of advanced students in the field. Both the academic content and the candidate's ability to communicate will be weighted in the evaluation. The trial lecture must be "original."

The committee's evaluation of the trial lecture will be announced before the defense. A trial lecture must have significant deficiencies to be deemed unsatisfactory. If the trial lecture is not approved, the defense may still proceed, and a new trial lecture can be held once, on a new topic, within six months after the first attempt. The candidate will not be awarded the doctorate or diploma until the trial lecture is also approved.

The trial lecture and defense must be conducted in the dissertation's language unless otherwise agreed.

Public Defence

The defense is an academic discussion between the opponents and the candidate regarding the research questions, methodological, empirical, and theoretical basis, documentation, and presentation of the dissertation. Particular emphasis should be placed on testing the validity of the candidate’s main conclusions. The challenges raised by the opponents do not need to be limited to those mentioned in the committee's recommendation.

Opponents should strive to make the discussion accessible for those who have not read the dissertation or are unfamiliar with the field.

Structure

  • The opponents divide the tasks among themselves. The defense should last no more than three hours, including a 15-minute break between the two opponents.
  • The chair of the defense provides a brief overview of the dissertation submission, its evaluation, and the trial lecture.
  • The first opponent presents the purpose and results of the research, placing the dissertation in a broader academic context. The first opponent then raises specific discussion points and critiques from the dissertation that the candidate must address. The first opponent has a total time allocation of 1.5 hours.
  • The second opponent should use slightly less time than the first, with a standard of one (1) hour.

The chair of the defense may open the floor to the audience (ex auditorio) after the opponents have concluded their questioning. The chair then formally closes the defense.

Reception

There will be a brief reception after the defence, and the respective department is responsible for organizing it.

Suggested speaking order at receptions:

  • The chair of the defense gives a brief speech on behalf of the faculty and presents the faculty’s gift to the candidate.
  • The head of the department or their representative speaks on behalf of the department.
  • The supervisor(s) give a speech.
  • The candidate may speak
  • Others

Doctoral Dinner

Some candidates choose to conclude the day of their defense with a doctoral dinner. It is the candidate's responsibility to invite guests to the dinner.

Payment for the Evaluation 

The evaluation is compensated as follows:

  • First Opponent: NOK 19,500 (equivalent to 30 + 20 hours).
  • Second Opponent: NOK 17,500 (equivalent to 30 + 15 hours).
  • Internal Committee Chair: Allocated 30 hours in their work schedule.
  • In the case of a rejected dissertation (red light): NOK 12,000 (equivalent to 30 hours).
  • Reevaluation after conditional acceptance (yellow light): NOK 8,000. The internal committee chair is allocated 20 hours in their work schedule.

Contact information

Do you have further questions?  Please contact the PhD administration (e-mail)

Payments, travel, and reimbursement of expenses

As a member of an adjudication committee, please note that:

  • Original receipts and/or other documents of expenses must be submitted in connection with payment of fees and the reimbursement of expenses.
  • Payments and reimbursements of expenses will happen after the trial lecture and disputation have been held.
  • Please send the reimbursement form to Administrasjonphd-lui@365.oslomet.no (e-mail)

Flight

First/ business class flights are not covered if other tickets are available.

Accommodation

The faculty pays accommodation from the day before the defence to the day after. Expenses for travel companions will not be covered.

Transportation

We ask visiting opponents to use public transport, as far as possible. Taxis should only be used when public transport makes travel difficult. Between Oslo Airport and Oslo city centre, the airport train is the fastest and most affordable means of transport and uses approx. 25 minutes to Oslo city centre. The airport train (flytoget.no) leaves every 10 minutes from Oslo Airport and Oslo Central Station/ Nationaltheatret. Nationaltheatret station is centrally located with a short distance to OsloMet.

Payments for the adjudication

The assessment itself is remunerated in the following way:

  • The first opponent: 19 500 NOK (corresponds to 30 + 20 hours).
  • The second opponent: 17 500 NOK (corresponds to 30 + 15 hours).
  • The internal leader of the committee: 30 hours in their work plan. 
  • Reassessment: 8 000 NOK. The internal leader of the committee gets 20 hours in their work plan.

Contact information

Do you have further questions?  Please contact the PhD administration (e-mail)