Systematic HSE work in the line

Purpose

Efficient organization of HSE work should help HiOA reach their business targets, and ensure that the health, safety and environment (HSE) work complies with laws, regulations and internal requirements. The HSE work in the college’s units should be organized, carried out and documented in accordance with the internal control regulations. The systematic HSE work should be preventative, mitigate harm and facilitate active cooperation between employer and employee.

Scope

The guidelines cover the whole business, all units at all levels and all activities organized by HiOA.

If several employers work at the same workplace, an agreement stating which employer is the main business with responsibility for coordinating the HSE work must be made.

Responsibility

The line manager must ensure that the HSE work is organized in an appropriate way by making sure that

• the guidelines are implemented and followed up
• the systematic HSE work is planned, organized, carried out and documented in accordance with internal rules and statutory requirements
• the line manager has the same responsibilities towards students when they work in laboratories and / or workshops, as he/she has towards the employees.

The line manager can delegate tasks but not responsibilities.

Requirements for the systematic HSE-work

Within their area of responsibility, the line manager must ensure

• that there is a written list of delegated HSE tasks
• that there is a record of all the activities, and furthermore which laws, regulations and internal rules that are regulating these
• that when required, local procedures are drawn up and then followed up
• that the key guidelines and procedures are made known and followed up
• that the HSE work is coordinated with other possible employers through coordination agreements (The employer’s duties towards employees other than his own, AML § 2-2)
• that they  keep themselves up to date and acquire the necessary knowledge of HSE cf. AML § 3-5
• that staff and students are given the necessary training and have adequate HSE competence to perform the work in a safe and responsible manner
• that anyone charged with directing or supervising others (work manager) has the necessary training (AML § 3-2 (1) b))
• training of new employees
• fire prevention and contingency planning within their units
• facilitation for pregnant workers and for workers with special needs
• workplace assessments and procurement of necessary office utilities (AML § 4-5 (2) and workplace regulations Chapter 2)
• that the challenges related to HSE are systematically identified, recorded and improved, and that mapping and risk assessments are carried out and followed up (AML § 3-1 and internal regulations)
• that HSE-related deviations, accidents and near-accidents are followed up and that deviations lukkes(?) (AML § 3-1 and internal regulations)
• the preparation of action plans in line with local challenges and overall HSE goals and that the unit’s HSE status is reported in line with the college's reporting procedures

The Work manager's roles and responsibilities

The work manager is an employee who is in charge of planning lessons in laboratories and workshops and guiding students in their practical work (AML § 2-3 (3)).

The work manager must

• plan for safe work
• control that the students are attentive to their own security
• report any deviation in the laboratory or in the workshop when students are involved
• perform other delegated tasks

Requirements for HSE documentation

The college must at all levels, in writing, document

• goals for the HSE work
• responsibilities and duties
• HSE training
• mapping and risk assessments
• action plans
• deviation management
• the annual review of the unit’s systematic HMS-work (internal).