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Tools and support

IT Support / Office 365

Email lists in Office 365

Under "Groups" In Outlook and Outlook 365 on the web, you can create, manage and view email lists you are a member of. The lists are located at the bottom of the email client. Learn how to handle email lists in Outlook.

Email lists managed by list owner

There are various email lists for persons with specific functions; within a subject area, a specific interest or project. These lists are managed by one or two owners (member of the list with the authority to add or remove other members from the list). In other words, the list is available to a specific group of people and is displayed in Outlook under "Groups".

The lists you use the most are shown at the top, but you can see all your lists by clicking on "More .."

In Outlook:

I Outlook, nederst Grupper

In Outlook - Office 365 on the web:

I Outlook Office 365 på web

Sending emails to a list from the Outlook-client

You send emails to a list by entering the email address of the list in the “To” field or by starting an email conversation from the group overview:

  1. Click on the appropriate list in the group overview.
  2. Select "New Conversation".

Velg Ny samtale

  1. Write the email as usual

Skriv eposten på vanlig måte

Receive email from a list in your own inbox

You can choose whether you want to receive emails in your personal inbox or if you want to read emails to the list in the separate group inbox (by clicking on the email list group in the group overview).

You can turn this feature on or off by starting or stopping the subscription:

Dette skrur du av og på ved å starte eller stoppe abonnement:

Managing email lists in the Outlook client

The owner(s) of the email list have the authority to add or remove members.

  1. Click on “Edit group”

Klikk på "Rediger gryppe"

  1. Search for relevant members or enter an email address (for external members)

Søk opp aktuelle medlemmer eller skriv epostadresse

  1. You can remove members by selecting them in the list and clicking on the delete cross

Du kan fjerne medlemmer ved å velge de i listen og klikke på slette-krysset

Creating email lists in the Outlook client

You can create an email list for group members in the Outlook client

  1. Click on “New elements” and “Group”.

Klikk på Nye elementer og Grupper i Outlook-klienten

  1. Choose a group name following OsloMet’s guidelines for group names / email lists

a) Set the contents to private for the members

b) Tick off for letting the group members receive the emails in their own inboxes

Velg et gruppenavn

Sending emails to the list from Outlook in Office 365 on the web

You can start an email exchange from the group overview in Outlook on the web:

  1. Click on the relevant list from the group overview
  2. Select “New”

Klikk på den aktuelle listen i oversikten. Velg Ny

  1. Write the email as usual

Skriv eposten på vanlig måte

Receive emails from a list in your own inbox

You can choose whether you want to receive emails in your personal inbox or if you want to read emails to the list in the separate group inbox (by clicking on the email list group in the group overview).

You can turn this feature on or off by starting or stopping the subscription:

Du kan selv velge om du ønsker å motta e-post i egen innboks eller om du ønsker å lese e-post til listen i gruppeinnboksen (ved å klikke på e-postlistegruppen i gruppeoversikten).

Managing Outlook email lists in Office 365 on the web

The owner(s) of the email lists have the authority to add or remove members in the Office 365 web interface:

  1. Go to https://outlook.office.com
  2. Select the appropriate list under "Groups".
  3. Click on "Members" in the top right corner.

Klikk på ”Medlemmer” oppe i det høyre hjørnet.

 4.      Click on “Add members”

Klikk på Legg til medlemmer
5.    Search for the relevant members or enter an email address (for external members)

Søk opp aktuelle medlemmer eller skriv inn epostadresse


6.    When you have search for and found all new members, click “Save”

Når alle nye medlemmer er søkt opp, klikk Lagre

7.       You can remove members by right clicking and selecting “Remove from group”Du kan fjerne medlemmer ved å høyreklikke og velge Fjern fra gruppe

Creating an Outlook email list in Office 365 on the web

See how to create a group in Office 365 web interface 

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