Email lists in Office 365

• Outlook client on PC
• Outlook in Office 365 on the web

Email lists managed by list owner

There are various email lists for persons with specific functions; within a subject area, a specific interest or project. These lists are managed by one or two owners (member of the list with the authority to add or remove other members from the list). In other words, the list is available to a specific group of people and is displayed in Outlook under "Groups".

The lists you use the most are shown at the top, but you can see all your lists by clicking on "More .."

In Outlook:

In Outlook - Office 365 on the web:

Sending emails to a list from the Outlook-client

You send emails to a list by entering the email address of the list in the “To” field or by starting an email conversation from the group overview:

1. Click on the appropriate list in the group overview.
2. Select "New Conversation".

3. Write the email as usual

Receive email from a list in your own inbox

You can choose whether you want to receive emails in your personal inbox or if you want to read emails to the list in the separate group inbox (by clicking on the email list group in the group overview).

You can turn this feature on or off by starting or stopping the subscription:

Managing email lists in the Outlook client

The owner(s) of the email list have the authority to add or remove members.

1. Click on “Edit group”

2. Search for relevant members or enter an email address (for external members)

3. You can remove members by selecting them in the list and clicking on the delete cross

Creating email lists in the Outlook client

You can create an email list for group members in the Outlook client

1. Click on “New elements” and “Group”.

2. Choose a group name following OsloMet’s guidelines for group names / email lists

a) Set the contents to private for the members

b) Tick off for letting the group members receive the emails in their own inboxes

Sending emails to the list from Outlook in Office 365 on the web

You can start an email exchange from the group overview in Outlook on the web:

1. Click on the relevant list from the group overview
2. Select “New”

3. Write the email as usual

Receive emails from a list in your own inbox

You can choose whether you want to receive emails in your personal inbox or if you want to read emails to the list in the separate group inbox (by clicking on the email list group in the group overview).

You can turn this feature on or off by starting or stopping the subscription:

Managing Outlook email lists in Office 365 on the web

The owner(s) of the email lists have the authority to add or remove members in the Office 365 web interface:

1. Go to https://outlook.office.com
2. Select the appropriate list under "Groups".
3. Click on "Members" in the top right corner.

 4.      Click on “Add members”

5.    Search for the relevant members or enter an email address (for external members)

6.    When you have search for and found all new members, click “Save”

7.       You can remove members by right clicking and selecting “Remove from group”

Creating an Outlook email list in Office 365 on the web

See how to create a group in Office 365 web interface