Description of the function of administrative fire safety adviser

The administrative fire safety adviser in the Department of Facility Management – Section for Technical Operations/Maintenance. The technical fire adviser is the administrative fire safety adviser's deputy.

Responsibility and roles

• Ensuring that the enterprise has a satisfying and up-to-date fire safety management system
• Ensuring well-organised cooperation with HSE and other security areas
• Ensuring cooperation with property owners
• Coordinating and planning measures to meet the requirements in the applicable legislation
• Coordinating and planning fire drills, evacuation drills and technical drills
• Organising appropriate collection of zone cards in an evacuation situation
• Ensuring that the information concerning fire safety on the university website is kept up to date
• Being the primary point of contact vis-a-vis authorities in the fire safety area

Competence

The administrative fire protection adviser must have the necessary competence to carry out his/her duties, with particular focus on regulatory framework, risk management and organisational factors. This includes knowledge of requirements concerning coordination with owners.

Main duties

• Establishing necessary coordination agreements with property owners that ensure
  • communication and exchange of information between user and owner
  • that the requirements concerning fire safety are complied with
  • that user and owner honour the agreements
• Developing annual plans for the fire safety work
• Carrying out risk assessment at the central level and maintaining an overview of the most important risks identified
• Reporting and continuously informing the management about important conditions relevant to the systematic fire safety work, including an active role in ensuring follow-up in practice
• Ensuring good dialogue with the line organisation to implement the fire safety guidelines
• Organising fire drills
• Providing feedback to the users of the building after an evacuation situation
• Case processing and participating in fire supervision
• Developing procedures
  • that ensure that the building is used in accordance with the applicable fire safety requirements
  • for evacuation and rescue in the event of fire
  • that ensure that staff and other users of the building have the necessary knowledge and skills in preventing and fighting fires
  • for registration and handling of non-conformities in order to uncover, rectify and prevent shortcomings in the systematic fire safety work